Procurements

Energex has extensive experience in organizing procurements across a wide range of sectors, having supported more than 250 organizations in the private and public sectors and helped manage procurements with over €100 million in signed contract value. Our work spans industries such as energy, wood, food, metal, printing, plastics, chemicals, paper, furniture, mining, electronics, construction and textiles.

With a multidisciplinary team of procurement specialists, a procurement lawyer and engineers from different technical fields, we support clients throughout the entire procurement process — from defining business needs and preparing technical specifications to communicating with bidders, evaluating offers, drafting contracts and reporting to funding bodies where required.

Generally, all major projects supported by the structural funds (PRIA, KIK, EAS, RTK) have to launch a public procurement procedure to carry out the investment. Most of the corrections are due to incorrectly organized procurement procedures! If the investment involves a grant, it is generally required that the procurement is carried out in accordance with the general principles of §3 of the Public Procurement Act.

We take care of the entire procurement process, from the drafting of the terms of reference and the procurement documents to the communication with the suppliers and the preparation of the contract. We work in your interest until the work is accepted, and longer if necessary.

• We do the groundwork to identify the exact needs of your business;
• We draw up the procurement documents, including the technical specifications for the equipment;
• We communicate with bidders, resolve ongoing concerns and questions;
• Make changes to the procurement documents based on feedback from bidders and the client;
• Negotiate with tenderers where necessary;
• Thoroughly check the bids;
• Evaluate the bids received and draw up a ranking list on the basis of the evaluation criteria;
• Announce the winner;
• We draft or check the contract to ensure that it is in accordance with the procurement document;
• We submit the procurement report, in the case of a grant, to the structural unit (EAS, KIK, PRIA, RTK);
• In the case of a grant, we answer the questions of the structural units regarding the procurement.

Our advantage is that we are not an agent for any product or service – we can guarantee neutrality and get the right technical solutions for your business.